Your members aren't showing up to the AGM. Your regulator is.
Canadian member organizations are running annual meetings with empty rooms, knife-edge quorums, and critical votes hanging on a handful of proxies. FSRA, BCFSA, and AMF are asking harder questions about whether your members actually govern. The Converso team, using Motion Meetings software, is how you make the answer yes — and prove it with a complete audit trail.
Low attendance isn't a member apathy problem. It's a governance liability.
A notice mailed three weeks out and an in-person meeting on a Tuesday evening doesn't produce a member mandate. It produces a room with a handful of people making decisions on behalf of thousands — and regulators who are starting to notice.
We are the direct line from member notice to full participation — and the paper trail that proves it.
The Converso team, using Motion Meetings' secure voting and meeting platform, runs governance events for member organizations across Canada. When CUPE Québec needed to modernize their presidential election at their biennial convention, Motion Meetings completed a 570-delegate vote in 7 minutes. When the Heiltsuk Nation needed to hold a Governance Meeting with members across remote coastal communities, Converso reached every community, live and two-way. When your credit union faces an AGM, a merger vote, or a board election — we build the participation that makes the outcome defensible, and deliver the documentation that makes it stick.
Every type of member meeting and governance vote, fully managed.
From a routine AGM to a landmark merger vote to a convention presidential election — the Converso team handles member outreach, live facilitation, real-time voting via Motion Meetings software, and full regulatory-ready documentation.
Annual General Meetings (AGMs)
Satisfy your provincial credit union act's AGM requirement with a fully managed telephone or hybrid meeting. We call every member on your list, present the agenda to the full membership, facilitate live Q&A, and conduct any scheduled votes — all documented and auditable for your regulator.
Explore Meetings →Merger & Amalgamation Votes
The highest-stakes vote a credit union faces. Converso runs multi-stage member engagement campaigns — information sessions, town halls, and the formal vote — producing the extraordinary participation and clean audit trail a successful M&A outcome requires.
Explore Voting →Board Director Elections
Secret-ballot board elections meeting your provincial credit union act's requirements. Every ballot counted, every result timestamped. No proxy irregularities, no show-of-hands ambiguity. The cleanest, most defensible director election process available.
Explore Voting →Convention & Delegate Voting
Secure in-person or hybrid voting for conventions, conferences, and delegate assemblies. Motion Meetings delivers smartphone-based balloting that eliminates paper ballots and hours of counting — CUPE Québec's 570-delegate presidential election was done in 7 minutes.
Explore Voting →Governance & Community Meetings
For Indigenous organizations, First Nations councils, and community-based bodies whose members are spread across vast and remote territories — Converso's telephone-based Governance Meetings bring every voice into the room, wherever the room needs to be.
Explore Meetings →Bylaw Amendments & Special Resolutions
When a matter requires formal member approval — bylaw changes, capital structure amendments, or regulatory-required votes — Converso convenes the meeting, facilitates the debate, and conducts the vote with full documentation produced same day.
Explore Voting →
Governance Meeting — remote coastal communities, full membership participation
The Heiltsuk Tribal Council holds governance meetings for a membership spread across remote coastal communities in British Columbia — communities separated by water, weather, and geography that make in-person assembly impossible for most members. Traditional meeting formats excluded the majority by design.
Converso designed and ran a telephone-based Governance Meeting that reached members across every community — live and two-way. Members heard directly from leadership, asked questions in real time, and voted on governance matters from wherever they were. The format gave the most geographically isolated communities the same access, the same voice, and the same vote as members in Bella Bella.
The complete participation record — attendance, votes, audio, transcript — was delivered for the Council's governance files.
- ✓No travel — any phone, anywhere
- ✓Remote members included equally
- ✓Live Q&A with elected leadership
- ✓Secret-ballot voting by keypad
- ✓No internet or app required
- ✓Complete governance record delivered
570 delegates. One presidential election. 7 minutes. Zero paper ballots.
At its 34th biennial convention in Québec City in May 2025, CUPE Québec — representing over 110,000 members across the province's public sectors — partnered with Converso and Motion Meetings to modernize the presidential election at their convention. The traditional paper ballot process had been time-consuming, often taking several hours, and raised security concerns about delegate verification.
Motion Meetings implemented a secure electronic voting system for all 570 verified delegates. Each delegate used their own smartphone to cast their ballot — no additional hardware, no paper, no counting delays. The system verified that only authorized delegates physically present in the room could access the vote, satisfying CUPE's constitutional requirements for delegate verification and ballot integrity.
The presidential election was completed in approximately 7 minutes. Delegates and organizers praised the efficiency. The convention schedule ran on time. The result was clean, documented, and beyond challenge.
Secure registration: Only verified delegates physically present in the room can access the voting platform — constitutional compliance built in.
Smartphone balloting: Delegates vote on their own devices. No hardware to distribute. No paper to count. No delays to the convention schedule.
Bylaw compliance: Voting process configured to adhere strictly to your organization's constitutional guidelines and election rules.
Instant results: Results available within minutes of voting close — verified, documented, and beyond challenge.
Complete record: Full audit trail — ballot-by-ballot documentation, chain of custody, and result certification delivered same day.
Plan your convention vote →Trusted by member organizations across Canada's labour and governance landscape.
Governance events don't get second chances — especially contested elections and merger votes. Converso's track record of clean outcomes, high participation, and complete documentation is why organizations return when the stakes are highest.
"The entire process was seamless. Delegates used their smartphones to cast their votes securely. What used to take hours was accomplished in just minutes. Motion Meetings provided an exceptional service that enhanced our convention experience."
"It couldn't have been easier — our delegates used their smartphones to access their ballots and make their choices. What at times took us up to 6 hours took us 39 minutes with Motion Meetings electronic voting. I strongly recommend using Motion Meetings for live voting at conventions."
"We are very happy with the results of our work with Motion Meetings. We highly recommend them for their service, support and approach to contract ratification. We saved time, money and engaged more members than ever before."
You lead the governance. We make sure every member is part of it.
Converso is not a self-serve platform. It's a fully managed service — the Converso team, using Motion Meetings software, handles member outreach, live facilitation, real-time voting, and complete regulatory-ready documentation from the first planning call to the final record.
Discovery & Member List Review
We review your member contact list, geography, provincial requirements, vote thresholds, and agenda. We verify callable numbers and identify coverage gaps. Most quotes returned within one business day.
Campaign Design
For major governance events, we build multi-stage campaigns: information sessions, pre-vote education, and the formal ballot — each with its own script, moderator guide, and member communication materials.
Member Outreach
Robocall, SMS, and IVR to your full member list — announcing the meeting, the agenda, and how to participate. Multi-attempt outreach ensures every reachable member is notified. Bilingual (EN/FR) available.
Live Meeting & Vote
Members join by phone or device from anywhere in Canada. A live moderator runs the meeting, facilitates Q&A, and conducts votes via Motion Meetings in real time. Two-way, fully participatory, fully recorded.
Regulatory-Ready Documentation
Attendance log, vote tallies with chain of custody, audio recording, verbatim transcript, and election results — delivered to your team within one business day and formatted for provincial regulator filing.
Serving member organizations under every major governance framework.
Tell us about your next member governance event.
AGM, merger vote, board election, convention voting, bylaw amendment, or governance meeting — we'll scope it, staff it, and deliver a fully documented, legally compliant member event. Most quotes returned within one business day.
- National reach — members across all Canadian provinces and territories
- M&A vote specialists — multi-stage campaign design and execution
- Bilingual (EN/FR) events available for bilingual member bases
- Regulatory-ready documentation for FSRA, BCFSA, AMF and all provincial frameworks
- 100% auditable vote record — every ballot on file with chain of custody
- Canadian-owned and operated — no cross-border data exposure
Get a Quote
Tell us about your event — we'll respond within one business day.